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MINUTE BUT SO CRUCIAL (Thoughts on Time Management)

24-Apr-2014.By: Elsie Solomon


Time is one very important factor  in our lives that should not be taken with levity.  We all go about our daily activities with time at the back of our minds. These days we even have devices that keep us constantly connected with work, friends and family, sometimes even with complete strangers and yet struggle to be in tune with a set time. Some of these many activities make it easy for one to get distracted. If your day is so clogged with too many activities and you have a lot to accomplish within a limited time, don’t be dismayed,  here are some great ways to go about that!

Prepare yourself first. By taking some few minutes of your time to fix you something to eat and relax. Then make a list of the tasks you need to accomplish. Before you can manage your time, you need to know how much time you have to spend and on what tasks you want to spend the time. A list of tasks, from the everyday to the critical, will help you get a grip on what needs to get done.

Balance your effort. Work on small portions every day of work that will be due by the end of the week, starting with the most important tasks first. Do today's tasks. Concentrate on what is at hand, do not allow yourself to lose focus, and then move on to the next daily task. Mark today's tasks as completed once they are, and proceed to tomorrow's tasks. Work on the other tasks due by the end of the week. And then, work on the tasks due early next week. A small portion of each is better than one huge, laborious task. It will keep your time managed more efficiently, reduces stress and eliminate burn-out. Make one of your final daily tasks the completion of tomorrow's task list. End each day with a new task sheet for tomorrow to keep you on track.

Focus on your most productive time of the day; this  is referred to as your “prime time”. Some people work better in the morning, and some are more focused in the evening. You can also manage time in increments. Play a game with yourself  by competing against the clock. Work within fifteen minute, half -hour or hourly intervals. Andre Kilian scientifically proved that 45 minutes work followed by a 10 minutes rest is the best for the average person studying. Give yourself a time goal to complete a portion of a task or the entire task.

Take a break and clear your mind, and also refresh to refocus. Decide beforehand on a 5, 10 or 15 minute break and stick to that decision. Breaks provide motivation by giving you something to look forward to. Keep track of your development and cross completed tasks off the list. You will feel more relieved and relaxed when you get through the daily tasks. Not only will you be getting things done, finishing tasks will give you a sense of accomplishment and incite motivation.

Go over the list, Rewrite and prioritize your list on a regular basis. Add new tasks to the list. Do this on a daily basis, especially when you are just getting started with a time management schedule. Eliminate or change tasks that are completed or fall in priority. It is also important to delegate tasks to others. Contrary to popular belief, you do not need to do it all; you can be much more effective if you can delegate tasks as necessary.

Use technology to complete tasks more quickly, efficiently or accurately. Today's mobile technology features dozens, if not hundreds, of apps that will help you manage and even accomplish your tasks efficiently, i.e. Microsoft, excel, calculators, etc. 

Leave time for fun; while there are times when we just need to power through a large project, it is important to give you time to let loose. Not only will it refresh your mind, it is also good for your body. It does not have to be much time, but make sure that you do so!

Most importantly have the urge and motivation to apply these strategies; if not it will be another waste of cheque payment to attend a time management class, I’m not saying these processes are easy, all I’m saying is that drops of water make a mighty ocean. As time goes on you will become a pro at such issues that you will stand out to lecture more people.

Good luck with your new time management attempt!

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Last Updated: 13-Jul-2017 10:09 AM





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